Privacy policy
Last updated 18 October 2026
This policy explains what Soni Vault collects, why, where it is kept and what you can do about it. Soni Vault is run by Soni, Ring Road , Tippudana ,Ranchi, Jharkhand .
Who is responsible
For bills and the details on them, your company is in charge of that data and Soni handles it on your company's behalf. For your own sign-in details (name, email, phone label, device), Soni is responsible.
What we collect
- Account details: your name, email address (owners and CAs), the phone number your owner typed when inviting you (staff), your role, and your phone's model name.
- Bills: the photos and PDFs you upload and the details read from them: date, vendor name and GSTIN, invoice number, amounts, taxes, payment mode, category and notes. Bills can include names, phone numbers or addresses printed on them.
- Activity records: who uploaded, viewed, edited, reviewed, exported or deleted each bill, and when. These keep your records trustworthy for audits.
- Notifications: a push token for your phone, if you turn notifications on.
- Payments: handled by Razorpay. We receive whether a payment succeeded; we never see your card or UPI details.
We do not use the camera or photos for anything except the bills you choose to scan or upload. We do not show ads and we do not sell data.
Why we use it
- To read each bill, file it by financial year and month, and keep a backup copy.
- To let your company's owner, staff and CA see and review the bills they are allowed to see.
- To send you notices about your bills (for example "Check your bill" or the monthly summary).
- To bill your company for its plan, prevent misuse and keep the service secure.
Where it is kept
- Our database (the details of every bill) is kept on servers in India.
- On the Soni Cloud plan, each bill is kept on servers in India, and a second backup copy is kept in a Google Drive account controlled by Soni, under Google's terms (Google may store it outside India).
- On the Drive plan, bills are filed in your company's own Google Drive, under Google's terms. We keep our own copy of each bill until 30 days after Google confirms it has the file, then delete it. A monthly report of your bills' details is saved in your Drive and in Soni's backup Drive.
- To read a bill, its image is sent to an AI service that extracts the details. The provider does not use it to train its models. [Name the provider and the country it processes data in, before launch.]
Who can see it
Only people your company has invited: the owner sees all bills, staff see the bills they uploaded, and your company's CA sees the bills for review. Our staff access data only to fix a problem you report or when the law requires it.
How long we keep it
Indian tax rules require businesses to keep books and documents for several years. We keep bills and their records for as long as your company's account exists. When the owner deletes a bill, it can still be seen by the owner for 30 days; after that the photo, its copies and its details are removed for good (the record that a bill was deleted, and why, stays in the activity log). Bills filed in your own Google Drive stay there until you delete them. Keeping the records the law requires is your company's responsibility: export them before deleting.
Your choices and rights
- Delete your account: in the app, Settings → Delete my account; or see Delete your account. We remove your sign-in and personal details. Bills you uploaded stay with your company, because the company must keep them.
- See or correct your details: email roshanhere03@gmail.com.
- Notifications: turn them off in your phone's settings at any time.
Security
Data is encrypted in transit. Access is checked by the database for every request, bill images are shared only through links that expire within minutes, and every view, edit, export and deletion is recorded. If a breach affects your data, we will tell you and the authorities as the law requires.
Children
Soni Vault is a business tool and is not meant for anyone under 18.
Grievance officer
Rishu kumar, Soni, Ring Road , Tippudana ,Ranchi, Jharkhand . Email hello@soni.in. We reply within 7 days.
Changes
If we change this policy in a way that matters, we will tell you in the app before the change applies.